Canadian Job Offer Letters: (Salaries, Benefits, Dates & Times, Required Documents..)

When you have found the perfect candidate for the job, you need to do all that you can to ensure that your new employee stands by his or her responsibilities at the workplace and understands the ethos and agenda of your company. The employment offer letter is a good way to introduce your new employee to your company and his or her position within the cohesive working unit that you have set up. There are multiple other reasons for presenting a successful candidate with an offer letter as mentioned above. One should also bear in mind the important factual contents that go into an offer letter. They are as mentioned below.

1. Salary: Any offer letter should clearly state the terms of payment for assigned job. This includes terms for incentives, payment schedules, payments method (direct deposit or cheque) and any other company specific terms and conditions relating to salaries that you might need to include. The employee should never be kept in the dark in regards to even the most minor terms and conditions governing your payouts. This is relevant to preserve your reputation as an ethical employer.
2. Benefits: The offer letter should introduce the new employee to the benefits and coverage provided by your company such as dental, health and/or other types of insurance in a brief manner. Further details on the subject can be communicated to the new employee at the time of orientation.
3. Dates and Times: Be transparent about dates and times concerning probation periods, training periods, when you require the offer letter read, signed and returned to HR, work timings, holidays, and weekly off days. 
4. Name Relevant Documents: If your company requires new employees to sign other documents, such as non-confidentiality or non-compete agreements, specify and attach these documents with the offer letter. Ensure that the new employee is notified when you want these returned by in writing in the offer letter.

In conclusion, an offer letter is an itemization of all facts relating to new employee pay, responsibilities, benefits and employer ethos and agenda for the company. Though concise, it should have room for a complete introduction to the company, what it has to offer and what it expects in return from an employee.